Title Events Assistant for prestigious membership organisation – 1 Year Contract
Location London
Salary £23,000 – £23,500 per annum
Job Type
Job Information

Our client, a highly professional medical membership organisation, based in Central London is looking for an Events Assistant to join their educational events team. The Events Assistant will provide comprehensive administrative support to the Educational Events Manager and be excellent at prioritising at working to tight deadlines.

The Events Assistant will be a proactive problem solver, natural multitasker and quick learner. Excellent communication skills are essential, along with the ability to develop and maintain effective relationships with staff, association members and external contacts. If this sounds like the challenge you are looking for, please continue reading!

Events Assistant Key Responsibilities:

  • Assist the educational events team in the organisation and logistics of meetings / seminars and specialist society events, whilst monitoring budgetary constraints and maintaining a high level of delegate satisfaction
  • Handle telephone and email enquiries relating to meetings and seminars, and when required specialist society events
  • Act as first point of contact for enquiries, confirm bookings and process cancellations – ensure queries are resolved prior to the meetings
  • Liaise with organisers and speakers as advised regarding their requirements, ensuring that they are accurately recorded and met
  • Ensure all delegate bookings are correctly processed via the in-house database and maintain accurate records of booking numbers and patterns, whilst reporting progress to the team on a weekly basis
  • Organise travel and accommodation for speakers as advised
  • Produce and maintain accurate financial records of bookings taken for meetings and seminars and to issue invoices and receipts where necessary
  • Prepare all delegate and exhibitor materials for meetings / seminars, ensuring information is accurate and attention to detail has been applied to speaker / exhibitor material

Events Assistant Key Skills:

  • Educated to A-level or equivalent
  • Ability to work using their initiative
  • Flexible with a proactive attitude
  • Excellent time management, customer-focused approach and presentable appearance
  • Strong IT skills, including sound working knowledge of MS Office and confident use of databases
  • Events experience is desirable

If you possess the relevant experience and drive to deliver results, please apply today!

Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application may not have been successful this time but we will keep your details on file and may contact you with future opportunities.