Title Executive Assistant / Office Manager to join Top Tier University – Immediate Start!
Location South East London
Salary £17.51 per hour
Job Type
Job Information

An exciting opportunity has arisen to join our client, a renowned London University, as an Executive Assistant at their busy Education Office on a temporary basis. Our client is seeking an experienced EA / Office Manager to provide seamless and professional support to the Dean and Assistant Dean.

The EA / Office Manager will have a track record of arranging and supporting meetings, complex diary management and a highly organised approach to manage their workload efficiently. A key element of this role involves liaising with senior level staff and key stakeholders to effectively manage complex diaries, therefore the ideal candidate will demonstrate excellent communication and organisation skills. If you a seeking a challenge to start immediately, please read on!

Executive Assistant / Office Manager Key Responsibilities:

  • Oversee and manage diary, taking the initiative to plan, set up and accept appointments and bookings
  • Provide secretarial support to the Board; organising Committee schedules, writing agendas / papers / minutes and managing action logs
  • Organise and actively participate in Committees, including drafting reports/briefing papers, collating and circulating papers, producing agendas and taking minutes
  • Manage travel arrangements, including flights, hotels and conference bookings, in the UK and abroad
  • Communicate and liaise with senior members of the College as well as external organisations, partner trusts and alumni
  • Handle electronic correspondence / telephone calls and manage general enquiries from staff, students and external visitors
  • Undertake ad hoc research for projects as requested by the Head of Faculty or senior management
  • Financial administration tasks such as handling invoices, raising purchase orders and dealing with expenses

Executive Assistant / Office Manager Skills and Experience:

  • A minimum of three to four years’ experience working in a EA / PA / Office Manager position
  • Excellent communication skills and confident liaising with senior level staff
  • Previous experience handling complex diaries and travel arrangements
  • Experience handling financial administrative tasks such as invoices, expenses and purchase orders
  • Highly professional, smart appearance and adaptable

If you possess the necessary skillset and are seeking an exciting opportunity to work in Higher Education, we look forward to receiving your application!

Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application may not have been successful this time but we will keep your details on file and may contact you with future opportunities.