Executive Assistant

Permanent Remote
£40,000.00 - £45,000.00 / Yearly
Bristol View on Map
  • Salary: £40,000.00 - £45,000.00 / Yearly
  • 10 Application(s)
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Job Description

Signature Recruitment are excited to be recruiting for an Executive Assistant. You will be working closely with the CEO of a national medical membership organisation. The role is remote with occasional working in Central London. Being based near Bristol and Bath would be advantageous.

This organisation sets professional standards within medicine, and works to influence the quality of medical practice within the United Kingdom.

You will play a vital rile in ensuring this quality driven membership organisation runs in a highly professional manner.  This is a role predominantly broken in to two parts. You will be working closely to support the CEO with traditional EA duties including their diary management, board packs, and meeting minuting and correspondence. You will also support in event planning.


  • £40,000 – £45,000
  • 28 days annual leave, plus public holidays, with an additional day given for every 2 years of service (up to a maximum of 34 days).
  • 5% employer contribution to pension, rising to 10% after 5 years of service
  • Employee Assistance Programme
  • Staff social events


  • Maintain a busy calendar of meetings and events and attend a wide range of online meetings to take accurate minutes.
  • Manage the logistics for face-to-face Board and Council meetings, the AGM, Awards Event and Annual Dinner.
  • Liaise with the professional event organiser regarding arrangements for the CEO, Board and staff attending, and assist at the event if required.
  • Organise staff meetings and social events, on behalf of the CEO, including the Christmas party for staff.
  • Maintain a list of categories of prizes awarded each year, the prize recipients each year, and the gifts presented.
  • Be the main point of contact for matters relating to the FOM’s premises.
  • Liaising with maintenance and external contractors to obtain competitive quotes and arranging maintenance visits occasionally.


  • Substantial administrative experience, preferably in the education sector or for a professional body,
  • Experience of providing administrative support at Board level or for senior managers.
  • Experience of maintaining confidentiality and building trust at executive level.
  • Exceptional attention to detail.

We are looking for an Executive Assistant who is always highly professional, has a cheerful, positive outlook and a ‘can do’ approach. This individual will remain calm under pressure and takes a personal pride in the quality of their work. You will be self-motivated to continually enhance their skills and knowledge.

If this role is of interest to you, please send a copy of your up to date CV to Amelia at Signature by emailing teambristol@signaturebristol.co.uk or call 0117 45 23 456.

Whilst we will endeavor to contact you following your response due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application has not been successful but we will keep your details on file for future opportunities.

Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information like bank details, passport, or driving licence data during the application process.  For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensure all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation.


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Signature Recruitment are delighted to announce that we are the Winner of the Heart of the City Award 2022 – Celebrating our social impact in London communities

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Signature Recruitment are delighted to announce that we are finalists for the 2021 Dragon Awards – Celebrating our social impact in London communities

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