Personal Assistant to Head of Year at Prestigious School

Permanent
  • London View on Map
  • Salary: £28,000 - £35,000 / Yearly
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Job Details

  • Location London

Signature Recruitment is pleased to present this excellent opportunity for a Personal Assistant to join our Client, a Prestigious School within the North West London area on a permanent basis! The purpose of this exciting role is to provide high level of support and be the ‘right-hand’ to the Office Manager.

The ideal applicant will have previous Personal Assistant experience, including complex diary and inbox management, meeting organisation and minute taking. If you have Advanced IT knowledge of MS Office, excellent organisation and communication skills and would like to join a friendly, fast paced team, then this can be the perfect opportunity for you.

 Personal Assistant Key Responsibilities:

  • Maintain, manage and update multiple complex diaries, dealing with conflicting priorities in a dynamic and fast-moving environment
  • Organising parent meetings and supervising the arrangements for all relevant meetings as requested, including room booking, preparation of materials and minute taking, in order to ensure their timeliness and smooth running
  • Organise and take detailed meeting minutes
  • Respond to emails where appropriate, deal independently with general email enquiries received from external and internal sources
  • To act as a gatekeeper and first point of contact for staff and visitors, by dealing with telephone and email enquiries, and informing the relevant members of staff when visitors arrive
  • To be responsible for the organisation of parent information evenings for each year group, liaising with the Office Manager to ensure the necessary preparations are actioned
  • Maintain and manage accurate electronic record keeping
  • Maintain the physical office environment, including ordering office equipment and supplies, filing and archiving documents
  • You will line manage and work closely with the Behaviour Management Director to produce detailed reports across a wide remit
  • Be knowledgeable in all functions of the office and assist the team to ensure operational goals are met on a daily basis
  • Provide ad hoc administrative support when required

 Personal Assistant Skills and Experience:

  • Previous experience working in a Personal Assistant
  • Advanced knowledge of MS Office (Word, Excel, Outlook, Power Point)
  • Previous experience of complex diary management using MS Outlook
  • Proven experience of line management
  • Proven experience producing and analysing reports
  • Excellent organisation and time management skills
  • Good attention to detail
  • Excellent interpersonal, written and verbal communication skills
  • Previous experience processing expenses, invoices and POs

 

If you possess essential skills and experience, please apply today for this amazing opportunity!

 Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application may not have been successful this time but we will keep your details on file and may contact you with future opportunities.

 

Required skills

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