Title Part-Time Operations Assistant for a boutique Recruitment Consultancy
Location Central London
Salary £13.00 per hour
Job Type
Job Information

(6 month fixed term contract with a view to extending)

An excellent opportunity has become available for a part-time Operations Assistant to join our team.  Signature Recruitment is a privately owned, independent consultancy based in central London, dedicated to the recruitment of temporary, contract and permanent Business support staff.

The successful applicant will be working under the direction of the Business Support Manager, providing finance support for 2 to 3 days a week, along with other adhoc duties.

The ideal candidate will be a hands-on person, with a “can-do” attitude, who is a fast learner and can efficiently deal with a high volume of work and assist the team with additional duties when needed.

If you are able to work in a fast-paced environment, prioritise your workload and meet deadlines, then this could be an excellent opportunity for you.

Operations Assistant Key Responsibilities:

  • Answering the telephone and providing excellent customer service
  • Producing spreadsheets for large client accounts
  • Monthly invoice reconcile exercise
  • Occasionally updating and reissuing invoices via Evertime (training will be provided)
  • Issuing P45s to candidates
  • Daily monitoring of the aged debt reports for the temporary and permanent ledgers to ensure client debt does not move outside of 0-30 days
  • Chasing client AP departments to obtain payment dates, where necessary
  • Liaising with end users to obtain POs
  • Liaising with an external financial handling house to ensure client debt is being chased.
  • Allocating remittances, sending them to the external financial handling house.
  • Monthly KPI targets to be achieved in conjunction with monthly review meeting with the Business Support Manager.
  • Other ad hoc duties such posting on social media channels

Operations Assistant Skills and Experience:

  • Experience with invoicing
  • Minimum degree level educated
  • At least 12 months’ work experience
  • Experienced user of MS Office, Excel skills for spreadsheet management and able to pick new systems up quickly
  • Excellent organisational and time management skills, and the ability to meet deadlines
  • Excellent attention to detail, numerical skills and accuracy
  • The ability to work as a part of a team and use own initiative
  • Ability to deal confidently with clients and external AP departments on the phone and via email

If you possess the relevant skills and experience and welcome a challenge, please apply today!

Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application may not have been successful this time but we will keep your details on file and may contact you with future opportunities.